India Stack Local

media
RajKaj (An Integrated Raj e-Office)

RAJASTHAN

Solution for Government Internal Functioning

Eoffice

Published By: SeMT

RAJKAJ is Rajasthan's e-Office system, designed to digitize and streamline administrative processes, file management, HR, and workflows within government offices.

 

RAJKAJ aims to digitize government operations in Rajasthan, improving efficiency, reducing paper use, and enhancing transparency across departments.

 

It offers features like electronic file creation and tracking, online approvals, digital signatures, leave management, NOC issuance, performance appraisal submissions, property return filings, store requisitions, accommodation allotments and many more.

 

RAJKAJ acts as a centralized repository for managing official documents, enabling easy access for authorized personnel and speeding up decision-making by reducing manual paperwork and boosting efficiency in government offices.

Project Details

Brief Background

DoIT&C has implemented RAJKAJ (Integrated Raj e-Office) system in the state. RAJKAJ is the specific implementation of e-Office system in the government of Rajasthan. It is the digital platform developed by the DoIT&C to automate and streamline administrative processes, file management, human resource management, and process specific workflow within its offices.

RAJKAJ aims to digitize government operations, improve efficiency, reduce paper usage, and enhance transparency in the administrative processes of various departments and offices in Rajasthan. It provides features such as electronic file creation, movement, and tracking, online approvals, digital signatures, leave apply/approvals, issuance of No Objection Certificate, online submission of performance appraisal report, online submission of immovable property return, store requisition, and allotment of accommodation etc.

Objective

1.Establishing the paperless ecosystem in government
2.Seamless integration of various business processes of the State Government Departments to facilitate coordination and consolidation of information, data processing & monitoring and streamlining of internal administration. 
3.Streamline and automate the business processes of the various State Government Departments/Organizations to improve quality of service delivery 
4.Improve efficiency, consistency and effectiveness of government responses and reduce turnaround time 
5.To provide the effective resource management to improve the quality of administration. 
6.To reduce processing delay. 
7.To establish transparency and accountability. 
8.To monitor & review all activities at Employee/ Department level

Benefits

Enhanced Accessibility: Real-time tracking enables quicker disposal of work and efficient monitoring.
 
Cost Efficiency: Minimizes file management operational costs.
 
Environmental Benefits: Saves vast amounts of paper, reduces travel, and supports sustainability efforts.
 
Enhanced Transparency & Accountability: Digital workflows promote transparency and accountability across all levels of the organization.
 
Easier Inter-Departmental Coordination: Facilitates quicker inter-departmental decision-making and thorough evaluation, leading to well-informed decisions.
 
Confidentiality: e-Files safeguard against information theft and unauthorized copying, offering tangible security benefits.
 
Mitigates Corruption: E-filing curbs undue advantage and aims to eliminate unethical practices efficiently.
 
Monitoring and Evaluation: Enables easier tracking of individual and office performance in efficient file disposal.
 
Inclusivity: Digital platforms provide equal opportunities and boost confidence for all levels in decision-making.
 
Time and Location Flexibility: Officers can access and dispose e-files anytime via mobile app, preventing delays in urgent cases.
 
Encouragement of Innovation: Adopting technology in daily operations promotes a culture of innovation among government functionaries.
 
Economy of Time is indeed the best and most tangible take home of digital file work.
 
Process Transformation - Automating administrative processes in government simplifies operations by reducing complexity, minimizing manual intervention, and accelerating decision-making.

Implementation Methodology

Hybrid (Agile and Spiral)

Implementing Agency Details

Name of implement agency

RajComp Info Services Limited

Name of Representative of Agency

Managing Director, RajComp Info Services Limited

Representative Agency Email

Secretary.itc@rajasthan.gov.in

Representative Agency Phone / Mobile

0141-2921105

Availability of application for implementation in Other States

(Details on how this application can be made available to other State)

yes

Technology Details

  • Front-end
  • Backend
  • Middleware
  • Analytics details
  • Emerging Technologies
  • Hosting Sizing Details
  • Availability on Mobile

Current Version -  ZUL, ZK (Java) Framework

New Version -  Angular and Spring Boot (Java) Framework on microservice architecture.

Current Version – MS SQL 2016

New Version – PostGre, Redis (Cashing)

Current Version – NA

New Version – Rabit MQ

Current Version – Tableau

Current Version – NA New Version – AI/ML, RPA, Blockchain

On-Premise High Availability Application Server – 40 (DC), 6(DR) Monitoring Server - 2 Database Server – 7 (DC including Read Replica), 3(DR including Read Replica) DMS – 34 TB (excluding replica at DR and Near DR site) Load balancer 6 (Shared) Common infrastructure of RSDC data centre.

Yes (Android and IOS)

What are the support you require to scale up this project for the same
  • Hosting
  • Project Management
  • API development
  • Integrable with other legacy applications
  • To onboard partner ecosystem, both gov and private
  • Development on open standards

yes

yes

yes

yes

Yes (We need to engage technology partner M/s TCS, as the solution is built on their proprietary framework.)

Current Version – No New Version - Yes

Technology Architecture

Additional Image

Contact Details

Sh. Vijay Prakash, Additional Director, Department of Information Technology & Communication, Rajasthan, Commissioner, Department of Information Technology & Communication, Department of Information Technology & Communication, Rajasthan

Vijayp.doit@rajasthan.gov.in

9462568030