eDespatch
ODISHA
Solution for Government Internal Functioning
eDespatch
Published By: SeMT
| The eDespatch application is a government communication system designed to facilitate the electronic sharing of scanned, signed copies of official documents, such as letters, notices, and memos, between departments. While physical documents are still used, this application enhances the efficiency of communication by enabling quick digital sharing, tracking, and acknowledgment of dispatched materials. By providing secure and transparent document handling, eDespatch improves administrative workflows and helps maintain proper records, supporting faster decision-making in government operations. |
Project Details
Brief Background
| The eDespatch application was introduced as part of the government’s efforts to modernize its internal communication systems. Before its launch, departments relied on traditional methods of correspondence, which involved physically sending letters and documents, often resulting in delays, lack of proper tracking, and inefficiencies in workflow. To address these challenges, eDespatch was developed as a solution to digitize the sharing process by allowing departments to scan and electronically dispatch signed documents. The application aims to bridge this gap and provide a foundation for future advancements in government communication. |
Objective
| The objective of the eDespatch application is to streamline and enhance communication within government departments by enabling the electronic sharing of scanned, signed documents. The application seeks to: 1. Reduce delays in document transmission by digitizing the dispatch process. Improve tracking and accountability by maintaining a secure digital record of all communications. 2. Increase operational efficiency by minimizing reliance on physical movement of documents. 3. Facilitate transparency through real-time monitoring of dispatched and received documents. |
Benefits
| The eDespatch application offers several key benefits to government departments: 1. Faster Communication: By enabling the electronic sharing of scanned, signed documents, eDespatch significantly reduces the time required to send and receive official communications. 2. Enhanced Tracking and Accountability: The system provides a detailed record of despatches, making it easy to track document status, delivery, and receipt, ensuring greater accountability. 3. Improved Efficiency: With the reduction in manual handling and physical movement of documents, departments can streamline their workflow, allowing for more efficient management of correspondence. 4. Cost Savings: By minimizing the need for physical transportation and reducing the use of paper, eDespatch helps lower operational costs related to document dispatch. 5. Better Record Management: All despatched documents are digitally archived, making it easier to retrieve and reference past communications when needed. 6. Increased Transparency: Real-time updates on the status of documents provide greater transparency in communication between departments. |
Implementation Methodology
| Waterfall model |
Implementing Agency Details
Name of implement agency
CSM Technoligies
Name of Representative of Agency
Kshama Mohanty
Representative Agency Email
kshama.mohanty@csm.tech
Representative Agency Phone / Mobile
9861588925
